Governmental Rules 2017 Travel

= Guide for travel rules = ''This guidelines gives a recommendation on recommended costs for travelling. If you have further questions, ask Hellfrid or Josef''. All travel related to projects, e.g. IoTSec, SCOTT or ITS related have to be compliant with the state rules. However, as high travel bills both hamper our total budget and generate unnecessary conflicts in case of high costs
 * 1) Use UiO's travel booking through Egencia or directly to book directly on UiO.Egencia.no yes I know, the fares are not always the lowest fares, but the differences are small. If you don't find the trip you'd like to take, document through screenshots what you searched for, thus that you can document why you selected another provider.
 * 2) Flight recommendations: You should find a ticket for connections in Europe for ~2.500 NOK or less, tickets in Europe over 4.000 NOK are not acceptable.
 * 3) Hotel costs: Hotels around 100 € have in general a good standard, costs for hotels should not exceed 120 €/dag. Conference hotels are typically much higher in price, thus try to find a hotel in the vicinity.
 * 4) Travel bill: Please prepare one travel bill for the whole travel (not one travel for hotel, one for flight,...). Collect all bills electronically in .pdf format and attach them to the electronic bill on HR Portal at UiO Ask your colleagues for help to prepare the first travel bill.
 * 5) Ensure that you use the right cost codes: Kostnadssted, Tiltak og Prosjekt in your travel bill.

= The state's rates for travel in Norway (2017) = translated from https://www.regjeringen.no/no/dokumenter/kostgodtgjorelse-og-nattillegg/id438637/

Here you will find current rates for the cost of accommodation, accommodation, use of your own car and the use of other own means of income when traveling domestic for government bill in 2017.
 * Cost of diet (Section 9)

For trips over 15 km and lasting beyond 6 hours, expenses for meals are taken according to the rates in a) -c):
 * A) Travel from 6 hours to 12 hours: 	daily allowance of kr 289, -
 * B) Travel over 12 hours:   	daily allowance of kr 537, -
 * C) Traveling with accommodation:	daily allowance of kr 733, -

The tax office also operates with "pension rate" and "brackets". These are not rates as stated in the Sarge Agreement for Travel Domestic for Government Bills. See the Treasury's websites for these rates.

Dinners for Meetings
Regulations for amounts and what can be reimbursed and how are concisely described at https://www.uio.no/om/regelverk/personal/felles/bevertning-representasjon.html
 * Keep dinner budget under kr 596 per person
 * More can be reimbursed in the form of Representasjon (translated as Entertainment in EN) if there are externals present (See Section 2 at above link.)

Meal and cost of diet
Meal of cost of diet if certain meals are covered by persons other than the employee:
 * Breakfast 20% of rate
 * Lunch 30% of rate
 * Dinner 50% of rate

Max reimbursement rate for dinner: 500 kr/person

Cost of accommodation (§10)

 * Expenses for hotels or similar	Up to NOK 1,800 - under no circumstances you can have a hotel which is more expensive
 * If there are no costs for hotel and the employer does not provide other accommodation	Unpaid rate of kr 430, -

Use of own car (§6)

 * For up to 10,000 km in the calendar year	NOK 4.10 per km. 1)
 * Over 10,000 km in the calendar year	$ 3.45 per km.


 * 1) Tax-free mileage fee when using private car is (in 2017) NOK 3.50 per kilometer - regardless of mileage. The difference between the two rates means in practice in 2017 that you are taxing the last 60 ears you get paid per kilometer. For more information on this, see the Tax Administration's website.

Additional rates:
 * For employees with workplace in Tromsø	$ 0.10 per km.
 * For driving on forest and roads	NOK 1.00 per km.
 * Use of trailer	NOK 1.00 per km.
 * Passenger surcharge when taken with other employees on assignment	NOK 1.00 per km. pr. employee

Use of other own means of access (§7)

 * Motorcycle over 125 ccm	NOK 2.95 per km.
 * Moped and motorcycle up to and including 125 ccm	NOK 2.00 per km.
 * Snowmobile and ATV	NOK 7.50 per km.
 * Motor boat	NOK 7.50 per km.
 * EV	NOK 4.20 per km.
 * Other motorized means of emergence	NOK 2.00 per km.
 * Passenger surcharge when taken with workers on assignment	NOK 1.00 per km. pr. employee